![]() Open space or office space? Individual or shared desks? How many people have to share an office? If it’s a hybrid workplace, how many can work in the same day? How can you tell which workspaces and meeting rooms are booked? Without appropriate software, it is difficult to manage the space available. In addition, understanding in what stage of the asset life cycleeach asset is at allows you to adjust the maintenance plan. The Polytechnic Institute of Viana do Castelo, for example, can manage the university’s buildings in four different cities through Infraspeak.īy using a single platform, you can monitor all equipment and confirm that you are complying with periodic maintenance. The first advantage of using software is being able to map all buildings and the location of assets in each one. Bringing this data together eliminates “silos of information” and gives you the opportunity to analyse weaknesses you can improve, and where you are wasting resources. Workspace management software centralises all asset and site information, including repair and cleaning requests, energy consumption, and asset history. cost management and financial analysis.the optimisation of the available space.the layout of the space and physical ergonomics.But generally, workspace management is responsible for: Of course, workplace management varies depending on the type of business and building (e.g., office building, call-centre, hospitals, research centres, co-working space, factories, etc). And now, with the advent of hybrid working, they have the role of ensuring the space is ready for flexible hours. Therefore, the workplace manager can create common leisure spaces (such as yoga rooms, spaces for sports), manage the company canteen or day care centre, install vending machines, offer coffee or pieces of fruit in the middle of the day. In addition to practicality, comfort comes into play. For example, how can we optimise space so that teams work together? How do we isolate spaces so that people can make calls and videoconferences? However, while ‘pure’ FM tends to focus on more technical and measurable issues (in the previous example, how to optimise air conditioning or relative humidity), workspace management expands into other variables. Another study found that humidity levels correlate with stress. ![]() As an example, one study found that workers make fewer typing errors when the temperature is between 20 and 25☌. There is a clear overlap between the two because FM influences employee productivity, satisfaction, and motivation. In a sense, workspace management is a “discipline” of Facility Management. Is workspace management the same as facility management? But that’s just the basics, because there’s so much more you can do to make employees feel comfortable and satisfied. Then you need to ensure that each desk has enough light, an outlet for a computer, and that the room has an effective air conditioning system. You need to study what the best arrangement is so that everyone has their own workspace. Imagine, for example, that you have limited space for 100 employees. The latest statistics from CBRE indicate that, on average, prioritising wellbeing increases productivity by 10%. Workspace management is a process by which companies attempt to boost employee productivity and efficiency, while cutting costs and optimising business performance.
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